Become a Vendor

Application & Payment

• •All vendor information is sent by email — please watch your inbox after applying.
• •Allow at least 10 days to process your application from the date it is received.
• •Payments are handled electronically by credit card or ACH bank draft. Your card is not charged until you are accepted; once approved, the full balance is billed.
• •The full show fee must accompany your application — no space is held without payment.
• •Approvals are sent by email within 10 days. Waitlisted vendors may be notified as late as 2–3 days before the festival and may decline without penalty.

Booth Hours & Occupancy

• •Your space must be occupied 30 minutes before each day's opening time.
• •Vendors must remain in their booths until each day's closing time — no booth may close early for any reason.
• •All work, displays, and storage must be contained within your booth space.
• •No subletting or sharing of booth space.
• •No in-and-out: vendor vehicles may not enter or exit the festival site after setup is complete.

Tents & Setup

• •All vendors must provide a tent within their vending space, made of flame-retardant materials.
• •Staking into the pavement is not permitted.
• •Vendors are responsible for securing and weatherproofing their own tents against wind and rain.
• •Nashville Oktoberfest is not responsible for lost, damaged, or stolen property.
• •Dollies are recommended for setup and breakdown.

Electrical Service

• •Arts & Crafts booths include a 5-amp connection (one plug for a fan and lights) at no charge. Food Tent and Food Truck booths do not include electrical.
• •Additional service is available to any vendor at tiered pricing — from $50 (1–3 coolers/heaters) up to $750 (two 50-amp circuits) — selectable on the application. Food vendors and food trucks are typically the ones adding power.
• •Special connectors must be requested by September 1 with advance payment.

Water

• •Water is available to vendors on-site.
• •Vendors may not hook directly into the water supply.

Cleanliness

• •Keep your exhibit space clean before, during, and after the festival, including at breakdown.
• •Commercial dumpsters are provided; break down all boxes and packaging. Customer barrels are not for vendor use.

Conduct & Restrictions

• •No solicitation of products, supplies, or shows during the event — vendors are present to represent their own work. Failure to comply may result in expulsion from the festival.
• •Alcohol sales are strictly prohibited for all food vendors.

Weather & Refunds

• •The festival is held outdoors, rain or shine.
• •No credits or refunds are issued for cancellations or for weather / acts of nature.
• •The festival will not be canceled unless state, city, or local officials determine it is in the best interest of everyone's safety.

Taxes & Agreements

• •Each vendor is responsible for collecting Tennessee state sales tax and filing a report with the Tennessee Department of Revenue.
• •A signed Hold Harmless Agreement and agreement to these Rules & Regulations are required before your application is submitted.
• •Management reserves the right to make final interpretations of all rules and regulations.